Capital Campaign

 

Capital Campaign Update #17

As of the end of third quarter 2019 (September 30, 2019)…

Projects completed:

• Sidewalks Replacement
• Roof Repairs Phase 1 (North Transept/above Chapel)
• Roof Repairs Phase 3 (above new Sacristy/Flower Guild Room)
• New Sanctuary lights and sound system
• Rectory third floor bathroom
• Roof Repairs Phase 4, including interior repairs/painting (Parish House flat roof)

Projects Underway:

• Second Time Around Shop Refresh – Old shelving has been removed, also the old dressing rooms, and a new dressing room installed.  The walls/ceiling are being repaired as necessary and everything will be freshly painted for The Shop re-opening in mid-November.
• New Shop Door on Union St. – The Montclair Township Zoning Board of Appeals approved our plan on September 18.  Our architects are completing biddable drawings at which time we will issue an RFP for this project.  We expect work to be done in the spring 2020.
• Parish House Attic Raccoon remediation – Remediation of the racoon-caused damage and preventative measures were completed in August.  The ruined soft ductwork will be replaced with hard ductwork, and we are soliciting additional bids for this work.
• South Entrance restoration – The south entrance doors to the Church have been stained to match the main (west) doors.  We are soliciting bids for repair of the roof over this entrance, as well as restoration of the stained glass in this vestibule.  Once the roof is repaired, the interior of the vestibule will be restored.  We expect this work to be completed spring 2020.
• Undercroft Accessibility Plan – We have engaged our architects for ideas to make the Undercroft accessible and thus open additional space for Parish use.
• Bridge/Connector – We are awaiting PSE&G to install our new electrical service, which is the last item of the Bridge/Connector project.  We have designed this upgrade to future-proof our electrical needs, including for the planned elevator in the Parish House.  We expect this work to be completed before the end of the year.
• Organ Upgrade – The organ CPU and display will be replaced, and all connections rewired, so that all software/functionalities are updated to most current available.  Future changes then will be plug-and-play.

Projects Planned:

• Roof Repairs Phase 2 (rear Parish House third floor)
• Roof Repairs Phase 5 (South Entrance)
• Parking Lot/Drainage/Sidewalks
• Security System

Campaign Phase 2 Project:

• Parish House Elevator

 

Capital Campaign Update #16

Raccoon remediation is scheduled for July 23, 2019.  At that time the Committee will ask the pest control contractor for an additional bid for preventative work (screening, etc.) to keep the raccoons out in the future, which we expect to be well within the Committee’s authority so this additional work can be scheduled at mutual convenience.  And we have one bid for replacing the ruined soft ductwork with hard ductwork, but as it exceeds the >$10K threshold set forth in the Protocol for Procurement, the Committee intends to solicit at least two additional bids.  (Neither the preventative work nor replacing the ductwork will delay roof repair and interior ceiling/wall repairs to address water damage from the flat roof leak.)

Roof repair phase 4 (flat roof above the Parish House third floor corridor) is scheduled to be accomplished in early August, 2019.  The Capital Campaign co-chairs approved the bid of Bay Roofing the week of July 15, 2019.  We expect to approve the bid of a drywall for interior repairs (ceiling, walls, painting) which work will be accomplished also in early/mid-August as soon as the roof repairs are complete.

Capital Campaign Update #15

At its July 16, 2019 meeting, the Vestry voted to amend the Protocol for Procurement, in accordance with Section 3.12[f] of the Parish’s Bylaws, to redefine “Intermediate Purchases” to those of $10,000 or less and “Major Purchases” to those in excess of $10,000.  The effect of this amendment is to establish a new threshold to trigger the Open Solicitation (a/k/a RFP) process set forth in Sections 6-11 of the Protocol from >$5,000 to >$10,000 consistent with current norms.  This would be a default threshold requirement, but per Sections 3 & 4 of the Protocol either the Committee or the Vestry could require an RFP process at a lower level if individual circumstances warrant.

Capital Campaign Update #14

Plans for the new Shop entrance were reviewed by the Montclair Township Development Review Committee July 11, 2019 and are scheduled to be review by the Historic Commission on July 25, 2019.  The Parish’s request for a zoning variance is expected to be heard by the Zoning Board of Appeals in August, 2019.  If approved by the ZBA, final biddable drawings will be completed by our architect and the Committee will issue an RFP for the work in early autumn.

Capital Campaign Update #13

At its May 21, 2019 meeting the Vestry voted to authorize the Committee to undertake Phase 4 of Roof Repairs. At its December 2019 meeting, the Vestry previously authorized an RFP to be issued for roof repairs over the bridge between the Church and the Assembly Hall.  At this time, it is unclear whether such repairs need to be undertaken.  However, additional roof repairs do need to be made to the Parish House in the area below the flat roof (i.e., between the stairwell and the third floor classroom hallway) as that roof area continues to leak and damage is ongoing.  The Vestry modified its prior authorization to redesignate such Parish House roof repairs as Phase 4 of Roof Repairs for which an RFP (if required) may be issued by the Committee. 

The Vestry also voted to authorize the Committee to undertake an assessment of whether the Undercroft may be made available for expansion of Toni’s Kitchen backpack program, further authorizing retention of our architect, Sionas Architecture PC, to undertake the preparation of a feasibility assessment, including sketches &/or preliminary architectural/engineering drawings for a new entryway (including grading, retaining wall(s), drainage, etc.), with the costs of this retention to be paid by Toni’s Kitchen.  (This is a Toni’s Kitchen project, to be funded by Toni’s Kitchen, but supervised by the Capital Campaign Committee.)

Finally, the Vestry voted to authorize the extension of the Capital Campaign with the designation of a “First Priority” Project.  Specifically, the Vestry authorized that the Capital Campaign may be extended up to two (2) years, until year end 2023, at the discretion of the Committee, and for new funds pledged and received from this extension, the Vestry designated the Elevator Project as the “first priority”.   While the designation of the elevator project as the “first priority” does not irrevocably commit the parish to this project – approval of such project would need to be made by the Vestry after recommendation by the Capital Campaign Committee subsequent to an RFP process – it does signal the Vestry’s present intention in this regard.

Capital Campaign Update #12

The new sanctuary sound system, as authorized and funded by the Committee, and donated in part and installed by Stefan and Roxi Zeek, was completed January 2019.

Capital Campaign Update #11

At its December 18, 2018 meeting, the Vestry voted to authorize the Capital Campaign Committee to issue RFPs (if required) for Parish House attic raccoon remediation (including remediation, preventative measures and replacement of the ruined soft ductwork with hard ductwork).  Work is expected to occur in the spring or early summer.  The Vestry also authorized the Committee to issue an RFP (if required) for a new security system for the Parish House.

Capital Campaign Update #10

At its November 20, 2018 meeting, the Vestry voted to commit the new Shop door project – to create a new Shop entrance accessible from Union St. — to the Capital Campaign Committee for supervision, authorizing our architect Sionas Architecture PC to complete biddable drawings, and authorizing the Committee to issue an RFP once these are completed, with costs to be borne by the Shop.

Capital Campaign Update #9

At its October 16, 2018 meeting, the Vestry voted to authorize the Capital Campaign Committee to issue one or more requests for proposals (RFPs) for Phase 2 of Roof Repairs, the rear of the Parish House including but not limited to pointing.  The Committee expects to issue the RFP(s) late in 2018 or early 2019 with work to be scheduled in the spring of 2019.

Capital Campaign Update #8

At its September 18, 2018 meeting, the Vestry voted to authorize the Capital Campaign Committee to issue one or more requests for proposals (RFPs) for replacement/resurfacing of the parish parking lot along with curbing and adjacent walkways and for repair/replacement of the drainage system under these areas.  The Committee expects to issue the RFP(s) late in 2018 or early 2019 with work to be scheduled in the spring of 2019.

 

Capital Campaign Update #3 – Architectural Plans – Contract Awarded to Sionas Architecture P.C.

In October of last year, the Capital Campaign Steering Committee released a Request for Proposals (RFP) for the preparation of architectural plans for the bridge/connector and the elevator projects.  Four firms responded and the Committee met on February 12 to review and score these proposals, recommending the retention of Sionas Architecture P.C.  On February 21, the Vestry approved this recommendation, and authorized the expenditure of up to $102,000 from Capital Campaign funds for these purposes.

 

Capital Campaign Update #2 – Phase 1 of Roof Repairs – Contract Awarded to Alpine Roofing 

On October 3, the Capital Campaign Steering Committee issued an RFP for the first of four phases of Roof Repairs (the North Transept/Chapel area roof).  (Subsequent RFPs for the other three phases will begin being issued after the winter.)  Three valid bids were received and on October 23, the Committee evaluated the bids and forwarded its recommendation to the Vestry.  On October 30, the Vestry approved the recommendation to retain Alpine Roofing.  The base amount of the bid is $32,300.  The Committee also recommended, and the Vestry approved, an extended warranty option for an addition approximately $545.  Because we do not know the condition of the wood roof beneath the slate tiles, there is a contingency to effect any necessary replacement.  Therefore, the Vestry approved an expenditure up to $36,000 for Phase 1 of the Roof Repairs Project.  Work is expected to be completed before the winter.

 

 

 

In May, the Vestry authorized the Capital Campaign Steering Committee to issue an RFP for the Sidewalks Replacement Project, which was issued on June 1, 2016 in accordance with the Open Solicitation Process required by the Protocol for Procurement.  (A copy of the RFP is posted on this page.) Three valid bids were received in response to the RFP and the Committee met on August 10 to evaluate the bids.  Based upon this evaluation, the Committee recommended that the Vestry authorize the retention of Trapallo Construction Inc. for the Sidewalks Replacement Project, with an anticipated contract price of $33,771.  On August 13, the Vestry approved this recommendation.  The Committee anticipates that work will begin the week of September 12th.